EU Candidate Privacy StatementThis Candidate Privacy Statement (“Statement”) informs you of how Facebook Ireland Ltd. (“Facebook Ireland”/“we”/“our”/“us”) collects and uses information when considering you for employment with any of the Facebook Companies (for example WhatsApp, Oculus and others) collectively, “Facebook”.
What kinds of information do we collect and process?When we consider you for opportunities at Facebook, the types of information we collect and process (for the purposes described in the next section), include:
- Your name, contact information (such as home address, phone number, email address), gender, work permit or visa information, your employment and education history, referrals or references, and whether you are subject to any prior employer obligations, and any other information you provide (such as information included in your resume or cover letter)
- Desired salary, willingness to relocate, other job preferences
- Information that you make publicly available such as contact information, your education, and work experience information (e.g. when you share information via job search and career networking sites as far as it is relevant to consider you for career opportunities)
- Interview details, and outcomes of any recruiting exercises you complete
- If disclosed, any special needs or health condition and information relating to accommodations that you may request during the recruiting process
- If you're being referred, we process information that the person referring you provides about you
- We also receive information such as your education and work experience, contact information, and demographics, from third-party data providers who have the rights to provide us with your information. These partners collect your information from publicly available sources, or through third parties they work with.
Note: We collect some information because we are required to collect it under applicable law, or need it to move forward with your application. We'll tell you if the information is required when we ask you to provide it. We'll use any information you submit in accordance with this Statement.
How do we use this information?We use your information (as set out above), for the purposes described below.
We process your information as necessary to consider you for, and assess your suitability for, employment opportunities with Facebook.
We process information:
- To receive, review and reply to your application
- To verify the information you or others provide, and to check your references
- To assess your suitability for the opportunity you applied for, and in certain cases, for other opportunities at Facebook
- To facilitate the interview/recruiting process
- To prepare an offer letter, if your application is successful
- If you were referred, to inform the referrer of the status and final outcome of your application
- Where we have identified you as a potential candidate from information that we've collected from public sources, in order to suggest suitable opportunities for you at Facebook
We process your information to stay in touch and engage with you.
In considering you for opportunities at Facebook we may consider you for current and future opportunities. We may contact you from time to time, for example, invite you to events we organize or sponsor, or ask you for updates. You can opt-out of these communications at any time.
We process your information to maintain and improve our recruiting processes, for internal planning and management reporting, and to comply with laws and regulations.
In more detail, we process your information:
- To manage and improve the Facebook Careers portal and our recruiting processes, for example, to make the application process easier and more efficient
- To prepare and perform management reporting and to perform analysis related to recruiting metrics, such as length of the recruiting process
- To create and submit reports as required by applicable law or regulation
If you accept a conditional offer from us, we process your information for background verification (to the extent permitted by applicable laws).
We'll provide further information regarding this processing upon start of the background verification process.
How do the Facebook Companies work together?The Facebook Companies share infrastructure, systems and technology to process your information (as outlined in the sections above), to ensure efficiency and security, as permitted by applicable law, and in accordance with this Statement. For example, Facebook recruiters collaborate globally to connect candidates with the right opportunities.
How do we work with vendors and service providers?We work with third-party partners who help us manage and improve our recruiting process, including tools and systems we use for this purpose. These third parties include:
- Recruitment service providers
- Vendors facilitating interviews and tests
- Vendors facilitating interview travel booking and expenses
- Vendors facilitating relocation (where applicable)
- Immigration advisors including lawyers and consultants
- Reporting and analytics service providers
- Pre-employment screening services
We require these third parties to protect the information they receive with appropriate security measures and prohibit them from using the information for their own purposes or outside what is necessary to provide the service.
How do we respond to legal requests or prevent harm?We access, preserve and share your information with regulators, law enforcement or others:
- In response to a legal request, if we have a good-faith belief that the law requires us to do so. We can also respond to legal requests when we have a good-faith belief that the response is required by law in that jurisdiction, affects individuals in that jurisdiction, and is consistent with internationally recognized standards.
- When we have a good-faith belief it is necessary to: detect, prevent and address fraud, unauthorised use of our systems or products; violates our terms or policies or other harmful or illegal activity; to protect ourselves (including our rights, property and products), you or others, including as part of investigations or regulatory inquiries; or to prevent death or imminent bodily harm.
- When we are under a legal obligation to do so, we may provide your information to law enforcement.
Information we process about you can be accessed and preserved for an extended period when it is the subject of a legal request or obligation, governmental investigation, or otherwise to prevent harm.
We may take these actions pursuant to our legal obligations, where necessary in our legitimate interests and the legitimate interests of others and where necessary to protect the vital interest of individuals.
Data retentionWe'll retain information (as set out in the preceding section), for as long as is required in order to comply with our legal obligations, to resolve disputes and to enforce our contractual agreements, or as necessary for our legitimate interests, such as to consider you for other current and future employment opportunities at Facebook.
If you're successful in your application for a position at Facebook, we retain the information you provide during the application process, and information about your application process, as part of your employee records.
What is our legal basis for processing data?We process the data that we have in the ways described above:
- As necessary to prepare and enter into an employment contract with you
- Consistent with specific consents, which you may revoke at any time
- As necessary to comply with our legal obligations
- To protect your vital interests, or those of others
- As necessary for our (or others’) legitimate interests, including our interests in considering candidates for current and future employment opportunities, and in managing and improving our recruitment and hiring processes, unless those interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.
Data with special protections: Information such as health information, is subject to special protections under EU law*. We may process such data where necessary for the establishment, exercise or defence of a legal claim by us, with your explicit consent or where necessary for the purpose of carrying out our obligations and for the exercising of our rights or your rights in the context of employment or social security law. For example, we may need to process information about your health to accommodate any special needs you have when you come onsite for an interview.
*Personal data subject to special protections under EU law are: personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
How can you exercise your rights provided under the GDPR?Under the General Data Protection Regulation (the ‘GDPR’), you have the right to access, rectify, port and erase your data.
You also have the right to object to and restrict certain processing of your data. This includes the right to object to our processing of your data where we are performing a task in the public interest or pursuing our legitimate interests or those of a third party.
To exercise your rights, email email@example.com.
How do we operate and transfer data as part of our global business?We share information globally, both internally within the Facebook Companies, and externally with our partners. Information we collect and process will be transferred or transmitted to, or stored and processed in the United States or other countries outside of where you live for the purposes as described in this Statement. These data transfers are necessary for our recruitment operations. We utilise standard contractual clauses approved by the European Commission, and rely on the European Commission’s adequacy decisions about certain countries, as applicable, for data transfers from the EEA to the United States and other countries.
How to contact Facebook with questions
The data controller responsible for your information is Facebook Ireland.
Please contact us at firstname.lastname@example.org or by mail at
Facebook Ireland Ltd.
ATTN: Privacy Operations
4 Grand Canal Square
Grand Canal Harbour
Dublin 2 Ireland
ATTN: Privacy Operations
4 Grand Canal Square
Grand Canal Harbour
Dublin 2 Ireland
Contact the Data Protection Officer for Facebook Ireland.
You also have the right to lodge a complaint with Facebook Ireland’s lead supervisory authority, the Irish Data Protection Commissioner, or your local supervisory authority.